All JCR levy-payers have the right to examine the financial records of the JCR and ask the Treasurer any questions concerning the finances. You can email Sam (firstname.lastname@example.org) directly from your DUO account, or submit any questions to email@example.com
When submitting receipts or unpaid invoices make sure when you come into the JCR office whichever Exec or Non-Exec member in there gives you either a Sports and Societies Expense Income Form or a General Expense Form
to fill in. You must then staple the receipt/invoice to the back the form and tick whichever box as to how you want to be repaid (cheque or BACS- bank transfer). If you would like to be repaid by cheque you will be contacted within a few days and you can then pick it up from the JCR office.If you’d prefer bank transfer please write down your sort code and account number in the details box. DOUBLE CHECK THEY’RE CORRECT. This takes around 5-7 days to go into your account depending on how many are to be processed.
When collecting subs, please bring in the money as soon as you have it as this prevents the club captains or treasurer being liable.
Please supply a full list of club/society members using the Subs Form
Club and Society Finances
You must keep your club finances in the JCR account, do not open an account in the name of your society. The JCR, all clubs and therefore all finances and assets are property of Durham University.
Clubs should not accrue money over time, you should not make an overall profit or loss over the course of the year.
When accumulating funds to make a large purchase your expense may need approval. Please submit an Expenditure Request
. Any saving up of money must be accounted for in accordance with Charity Law.
Please take a receipt when paying for external referees at games. If they are unable to provide one, please fill in a Universal Receipt and gain a signature.